Guide updated 11 July 2026
The pay register, from the payslip PDF to the table the law asks for
Every company with employees, whatever its size, must keep a pay register. The dirty work is extracting the items from the payslips. That is exactly what can be automated.
What the regulation requires
Real Decreto 902/2020, on equal pay, requires all companies to keep a register with the average values of salaries, supplements and extra-salary payments of their workforce, broken down by sex and distributed by professional groups or jobs of equal value. Companies with more than 50 people must also audit and justify differences equal to or greater than 25%. The Ministry of Labour publishes an official spreadsheet tool to enter it.
The real bottleneck
The Ministry's tool fills in nothing by itself: someone has to take from each payslip the base salary, each supplement (salary or extra-salary) and the non-salary payments, and classify them. With 30 payslips a month that is hours of data entry; with 12 months, a project.
How PAPYR solves it
«Payslip to Excel» reads Spanish payslips in PDF or photo and returns a single Excel with three sheets: Summary (one row per payslip with gross, deductions, net, bases and income tax, with a totals row), Items (each accrual and deduction with its salary or extra-salary nature, pivotable, designed precisely for the pay register) and Warnings. The arithmetic is checked, not trusted: if gross minus deductions does not match the net, the row is flagged for review. Reading and OCR are local; only the text of the document is processed, with identifiers replaced by markers, on EU servers.
Frequently asked questions
Is the pay register only for large companies?
No: it is mandatory for all companies with employees, regardless of size. The additional pay audit is for those with more than 50 people.
Does PAPYR fill in the Ministry's official tool?
It generates the raw material: the Excel by items with their nature, ready to pivot and enter into the official tool. The final entry and the classification by jobs of equal value remain a human decision, as they should.
Is it safe to upload payslips?
Payslips are processed on EU servers, OCR is local, only the text is processed, with the detected identifiers (ID number, IBAN, phone…) replaced by markers, and everything is discarded when the response is returned. There is no file cloud: we store nothing.